Grant Administration
Faculty and staff who have been awarded a new grant are invited to an orientation meeting with members of the Business Office and Grants Office. The meeting provides an opportunity to discuss the award, reporting requirements and expectations, processes for submitting expenses, and makes the Principal Investigator aware of the resources available to them.
Below is a list of common responsibilities for faculty and staff who have received an award. If you have additional questions, concerns, or need additional guidance in managing your grant, contact David Nonnemaker at nonnemakerd@moravian.edu.
Submitting Expenses
All grant expenses must be approved by the Grants Office with appropriate documentation (invoice, receipts, vouchers, etc). If you do not provide all necessary documents, there may be a delay in processing your expense. Review submission standards of the Business Office's and departments.
Procurement
The method of procurement varies depending on the dollar amount of the purchase. For purchases not exceeding $10,000, the individual is expected to use their own judgment when identifying vendors. For purchases exceeding $10,000, documentation must be submitted to the Grants Office (i.e., quotes, item descriptions, images, etc.)
Grant Reporting and Expectations
Be sure to review your grants reporting requirements. Most agencies expect an annual project and financial update, but this may vary depending on your specific grant. Failure to submit reports on time may result in consequences, such as sponsors not providing funding increments or putting future funding opportunities at risk. If the report cannot be submitted on time for a justifiable reason, please contact the sponsor and the Grants Office. For federal grants, see below for helpful links.
Suspension and Disbarment
As part of our compliance with federal regulations, É«ÖÐÉ« University is prohibited from making transactions with any parties who are suspended or disbarred from receiving federal funds. The Grants Office encourages all recipients of federal awards to check entities against the federal before making a purchase.
Budget Adjustments
Prior to requesting a budget revision, review your award document to confirm there are no restrictions regarding budget revisions or adjustments. If there are no restrictions, contact the Grants Office to make them aware of any changes. If there are restrictions, contact the Grants Office to have them request a revision to the funding agency. Please ensure that any changes made to the budget remain within the scope and allowable costs of your project.